About proof records
Created from evidence supplied and confirmed by a landlord, agent, or authorised person. It shows what was logged, when it was logged, which source version it relates to, and what evidence category was recorded. Anyone with the verification link can check the public summary without seeing the private evidence.
Anatomy of the record
The same four facts on every proof record, regardless of which rule the record relates to. A reader can compare two records side-by-side without learning a new format.
01
The act of giving a specific document to specific people. The Information Sheet under the Renters' Rights Act, the deposit prescribed information, the EPC, or another regulated artefact.
ExampleRenters' Rights Act 2025, Information Sheet given to two named tenants
02
Timestamp pinned at issue. Visible on the public verification page. Independent of the message dates inside the evidence file.
ExampleLogged 6 May 2026, 14:32 BST
03
The GOV.UK or statutory artefact version fixed at the moment of issue. Even when the live document is updated months later, the record remains historically correct.
ExampleSource set v1.2.0 · 31 March 2026
04
Recorded by class, not by content. Email forward, PDF attachment, hard copy posted, in-person delivery, or signed acknowledgement.
ExampleEvidence class: email forward + PDF attachment
Specimen verification page
The top band identifies the record; the verdict line shows the current verification status; the fact grid carries the four facts from the anatomy above. Private supporting evidence is not displayed.
Logged 6 May 2026, 14:32 BST. Signature checked just now and matches the record copy.
How a record is signed
The GOV.UK Information Sheet PDF is hashed at the moment of issue. The hash is pinned to the entry forever.
The email account on the issuing customer's chain is independently verified, typically against Companies House or HMRC, depending on the issuer type.
The record receives a chain number in the issuer's append-only chain. Past records cannot be edited; replacements link to the original and increment the chain.
When the verification address is opened, the stored signature is recomputed and compared against the record copy. If they don't match, the page shows “do not rely on.”
Boundaries
A short list. Limits stated up front are more useful than reassurances.
Not legal advice.
We are not solicitors. Nothing here is tailored advice for your tenancy. If risk is high or facts are unusual, instruct someone regulated.
Not a tenancy database.
We hold the record of one act, not your full tenant file. Names, contact details, and addresses are not displayed on public verification pages.
Not an outcome promise.
A proof record is an administrative record. Whether it satisfies a particular reader depends on their criteria, not ours.
Not a replacement for the duty.
A record is created after the act of giving. It cannot undo failure to give; it can only evidence that the act occurred.
Privacy
Two columns. Read down to see exactly what a third party with the link can confirm, and what they can’t.
Shown publicly
Not shown publicly
For the order of events around payment and issuance see the pricing page.
Issued by
Ledger & Lease, a private proof-record service for English landlords and letting agents.
Records currently cover private residential tenancies in England. Scotland, Wales, and Northern Ireland operate separate regimes. No VAT is charged; the figures shown are the final amount paid.